Forms are necessary and used by every type of business, with rigorous focus in regulated industries such as financial services and health care. The true cost of paper forms is often not calculated in Storage Costs, Business Process Efficiency, or Disaster Recovery. 

According to the American Records Management Association (ARMA) and IDC:

• 4% of staff time is spent searching for documents
• Companies spend 280 hours annually per employee looking for lost documents
• Storage Costs per page=$0.14=$1,400 per file cabinet
• Due to a lack of Disaster Recovery Planning-70% of companies NEVER Fully Recover from a Disaster 

The expense of this Paper Form plague is enough to make any CFO cringe, but the horror is easily compounded when a form fails to get routed to the right individual for approval or denial. What day was this form routed to the CEO? and at what time? Then, the Form Fatale, the inability to locate the form during an audit, or perhaps a visit from your friendly regulator. 

The Lean Green Workflow Machine

Imagine the possibility of a Form being generated in email, automatically being routed to the next person, and once all the workflow is completed the data is stored and archived on a SQL server and can then be exported to an Enterprise Application (ERP, SharePoint, etc.). Anyone authorized to search for data/metadata can use Outlook to perform the search into any ERP or SharePoint repository. Let’s not forget the ability to generate, customize, and access reports.  

The Lean Green Workflow Machine

• Ease of Use and High Adoption by using email as the User Interface
• Allows staff/partners/customers to access and complete any form right from their email, and send it back to the organization with defined routing rules.
• Enables authenticated business users to search and report on Enterprise data/metadata stored in legacy systems using email and supporting encryption.
• Facilitates Business Process Improvement with innovate rules wizard which enables Business Users to create/modify workflow without IT intervention.
• Low Cost 

To learn more about the Lean Green Workflow Machine click www.formverse.com 

We are now scheduling demos for qualified organizations. Please contact us to schedule a 30-minute overview on your computer: 

[email protected]